For CFO · CIO · COO · Procurement lead

Vendor Renewal Decision.

One vendor, six honest scores, one verdict. Enter the annual cost and rate the vendor on value, usage depth, tool overlap, switching difficulty, alternative quality, and your negotiation leverage. Get back renew · renegotiate · reduce · replace · migrate · kill with an annual dollar-impact range. Math on the page. Nothing leaves your browser. Pair with the Risk Register for what to track post-decision.

Inputs

All inputs are yours. KG ships no pre-populated vendor names, no "industry average" benchmarks, no opinions about specific products.

Annual cost — what you pay this vendor this year (USD)

Value to a critical workflow 0 = nice-to-have side tool · 10 = a critical workflow stops without it

Usage depth vs what you pay for 0 = barely touched / 10% of seats active · 10 = every seat heavily active every week

Overlap with other tools you already pay for 0 = unique capability · 10 = 80%+ duplicated by another vendor in your stack

Switching difficulty 0 = swap in a week · 10 = 2+ quarters of migration, integration work, data export risk

Alternatives quality 0 = no credible alternative exists · 10 = multiple alternatives match or exceed at lower cost

Your negotiation leverage 0 = you have nothing to bring · 10 = you have hard data (under-utilization metrics, competitive quotes, public roadmap concerns)

Verdict

Pending

Adjust the inputs to see the call.

Annual impact (estimated)

$0 – $0

savings range vs current spend

Net keep-or-cut score

—

value × usage − overlap (max 35)

Why this verdict

Workflow value × 2+ 0

Usage depth × 1.5+ 0

Tool overlap × 1.5− 0

Action band (leverage + alternatives)0 / 20

Switching difficulty0 / 10

The math, openly

Keep score = (value × 2) + (usage × 1.5) − (overlap × 1.5). Range: −15 (low value, low usage, fully overlapped) to +35 (max value + usage, zero overlap).

Action band = leverage + alternatives. Range 0 to 20. Tells you whether you have the standing to push for terms.

Verdict bands:

Keep score	Then	Verdict	Estimated annual impact
≥ 22	action ≥ 14	Renegotiate — push for 15–25% off + better terms	15–25% of annual cost
≥ 22	action < 14	Renew — clean continuation	$0
10–21	any	Reduce — cut tier, seats, or scope	20–40% of annual cost
< 10	switching ≥ 7	Migrate plan — multi-quarter exit, can't kill cold	50% over 2–4 quarters (net of migration cost)
< 10	alternatives ≥ 6	Replace — swap to alternative	30–60% gross, net of ~20% one-time migration
< 10	else	Kill — cancel, redistribute work	100% of annual cost

Ranges are decision-support, not negotiation projections. Your actual negotiated discount depends on contract timing, competitive context, vendor's quarter, and your account manager's incentive structure — none of which the rubric sees.